February 2008

 

Dear [Salutation]

Relationships are built over time through a four-step process that ultimately leads to the creation of trust—the foundation of all relationships. There are
three stages on the path to trust: acquiring, connecting, and nurturing.


Acquiring - A business can only grow if there is a constant supply of new prospects flowing in the door to replace those 'older' clients who are on their way out. These are people who are not happy with your new (higher) rates. These are clients who use your technical team for support while buying most of their stuff elsewhere. These are clients who take up more time than they're worth.

Connecting - When creating a communications strategy, it’s important to know your audience and ensure that you’re meeting their needs.
The level of customer information that you need to get started will vary according to your intended level of communication. We categorize these levels as basic, comprehensive, and targeted.
 
Nurturing - The list of reasons why client relationships stagnate is very long. I have yet to see a business that does not have such a list, however. Constant communication with you client is the answer - providing exceptional service, informational newsletters, customer surveys to determine new requirements - Listen to your client!

What is direct marketing?
Direct marketing includes advertisements, promotions, gifts and give-aways or it can be a brief letter. Measurability is the hallmark of direct marketing. It is directly measurable. Direct marketing is not limited to any one medium. A  combination of media is far more effective than a single medium. It can be in mailing, television or radio.

 Why do you need to do direct marketing?
True marketing is not advertising or selling, it is a customer-oriented attitude that is adopted by a company and which permeates through the entire organisation. It’s that magical something about the way you communicate and care for your customers that makes them come back to you again and again. Marketing is an investment. The closure rate from qualified leads can be two to four times as effective as cold calls. Direct marketing can cost you as much as you want to. You can do it all yourself and it is measurable, which means that at all times you will know if it is working or not. Making your marketing response-driven means that you will get your market, or a percentage of it, to talk to you.

 Effective direct marketing constitutes…
The right choice is the one that works for you. Your marketing sends out more messages about your company than just the product being marketed  - It also builds perceptions and company image.

In a highly competitive environment, the only distinguishing factor in attracting and keeping customers is your capacity to provide outstanding service. The only way to achieve this is to communicate with your clients.   It also builds perceptions and company image. People buy benefits, not features. Offer the reader or recipient a reason to read your mailing. The longer you can keep someone reading your copy, the better your chances of success. Interactive marketing has proven more successful than an advertisement by two to one.

What role does your database play?
Maximising direct marketing success depends on the database list you use, rather than the copy or graphics. The database lists are possibly the most important areas of direct marketing. They need to be accurate. The names and addresses need to be correct. They need to be personalised. Sending the letter to “Dear John” or “Dear Mr Edwards” has the effect of speaking to John himself. A follow-up to the same list will pull 40 to 50 percent of the first mailing. This statistic has been proven by some of the world’s top marketing gurus.

Database marketing is a channel for exchanging information with customers. It causes incremental improvements in customer retention rates, response rates, referrals and frequency of sales.

 It builds relationships with your customers. Done right, database marketing makes customers happy and gives them a feeling of identification with you, your products, your company and your employees.

What should your goal be?

To build a database that includes all customers and prospects for your product, including the data necessary to make intelligent decisions.

A database that contains customer names, addresses, phone numbers, and purchase history. It also contains personal information specific to each customer, such as personal preferences, and the events that triggered each purchase.

How do you gather Information?
Telephone Surveys
Focus Groups
Breakfast Seminars
Questionnaires & Mail Surveys
Observation
Purchase data lists
Website Research -. What is a nuisance on paper or over the phone becomes a fun exercise over the Web

How do I communicate?
Send a Welcome Message to a new client
Monthly Newsletters
Birthday Messages
End of Year Good Wishes
Congratulations on Special Occasions or Special Achievements
Targeted Product Information to the right market
Customer Satisfaction Surveys

What role does Custrack play?

Custrack can assist you in all aspects of Direct Database Marketing:

Capturing of Information
Sending personalised E-Mails

S
ending personalised SMS’s
Sending personalised letters
Automatic Birthday SMS’s
Task reminders for special events

Remember, your existing customers spend more money with you over time, need less support since they are familiar with your products and services, generate quality referrals, tolerate mistakes and accept and pay high prices because they trust your company – so, communicate with them!

Adapted from: Maximised Marketing by Shirley Grady/       Database Marketing has arrived by Arthur Hughes.


Contact Details

Ko-All Consultants (Pty) Ltd
P.O. Box 922 Jukskei Park 2153
http://www.custrack.com
Office: 011-7042063
Alett du Plessis - 0826506808 - alett@custrack.com
Kobus du Plessis - 0836535799 - kobus@custrack.com

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